The Homeowners Association Board of Directors convened on Monday evening to address several key topics affecting the community.
Governing Documents Election Update
The ongoing election to amend the governing documents and introduce a proposed rental restriction is progressing slowly, with only 38% of homeowners casting their votes thus far. To expedite the process, door-to-door canvassing is underway to encourage more participation. While the goal is to reach a quorum of 75% by September 15, the election will remain open until this threshold is met.
Preparation for the October 23rd Annual Meeting
Preparations for the upcoming annual meeting are in full swing. Vendors have been contacted for 2025 service proposals, but only one estimate has been received to date. The Board is actively following up to ensure more proposals are available for review during the meeting.
Details of the annual meeting will be published in an upcoming newsletter and information packets will be sent to owners in October.
Entrances and Roundabout: Maintenance Project
The Board has sought an additional vendor’s proposal following consultation regarding the condition of the community’s entrances and the central fountain. Notably, significant cracks and deterioration were observed, with the Travis Road entrance and central roundabout requiring more immediate attention. Once the proposal is received, the Board will prioritize a long-term repair plan, likely to be completed in stages due to anticipated high costs.
Pond Health Assessment
The Board approved a comprehensive water quality testing of all four community ponds, alongside mapping two of them this year. These tests will identify any issues related to aeration or nutrient imbalances and help the Board develop strategies to maintain healthy ecosystems.
Mapping provides crucial data about a pond’s depth, volume, and sedimentation levels. This information will guide decisions on vegetation management, aeration placements, and potential dredging, if necessary. With the ponds now over 20 years old, a proactive approach is essential to address the increasing challenges observed in recent years.
Budget Concerns and Future Planning
Unplanned expenses exceeding $30,000 have strained the 2024 budget, which was already tight due to projected expenses nearly matching revenues. Looking ahead, it’s likely that assessment fees will need to be raised in 2025 to cover both necessary operating costs and future projects. The Board will present its case to owners at the annual meeting and a lively discussion on this topic is expected.
September Newsletter
The Board will produce and distribute a special September newsletter to keep homeowners informed about the upcoming annual meeting on October 23rd. The newsletter will introduce key topics for discussion and announce a call for Board candidates. To save on printing and mailing costs, Board members have volunteered to hand-deliver the newsletter to local residents once it’s ready.